Includes Accounts
Payable and a complete Subcontract Management System. (See Subcontract
Management Brochure) All Major Check
Suppliers sell low cost Eylar check forms. If you have
custom check requirements Eylar will adapt to your needs.
Ability to enter
or search for vendor or subcontractor by name or by vendor number. Automatic entry
of new vendors at time of invoice entry. Allows changes to
vendors' information as you enter invoices.
Automatically
checks for duplicate invoice numbers. Easily handles
multiple checking accounts.
Supports prepaid
invoices (hand-written checks) easily. Supports up to
9,999 vendors and/or subcontractors.
Multiple invoices
may be paid by a single check with full details on the check stub. Permits partial
payments on invoices. Retains payment
history details on line, including invoice description, purchase order number,
invoice number and costing information for as long as needed. This history can
be printed or reviewed on-screen in total or job by job.
This history can
be printed or reviewed on-screen in total or job by job.
Invoices can be
distributed over multiple jobs and job phases. Flexible
distribution of sales tax. Reports include
instant 1099s at the end of the year, and a monthly Accounts Payable trial
balance.
CONTRACTOR III PLUS Accounts Payable has been specifically designed to meet the needs of the construction industry. Invoices and payments entered in Accounts Payable are automatically recorded in General Ledger, Job Costing and (optionally) Equipment Costing. If implemented, the Purchase Order module will automatically generate Accounts Payable invoices without the operator duplicating invoice information. This package also works hand in hand with the CONTRACTOR III PLUS Contract/Subcontract Management module, which handles all the complexities of subcontracts retainage, back-charges, change orders, etc.
After an invoice has been received, the Purchase Order module will automatically transfer invoice information into Accounts Payable. If the Purchase Order system is not implemented, bookkeeping personnel code e invoice to the various General Ledger, Equipment Cost codes, or job Phases to which costs should be distributed. Then the invoice is ready for entry into the computer. Entry is quick and efficient. New vendors may be entered as invoices are entered or in a separate Vendor Entry program. If the vendor is already in the system, the operator may specify his vendor number; or, if his number is unknown, the first characters of his name and the computer will find his vendor information. Then the remaining invoice information is entered. Prepaid invoices are entered at this time, and will automatically show throughout the system, including in the Check Register.
Subcontract payments, retainage, change orders, and back-charges are handled in the Contract/ Subcontract Management module.
Once a batch of invoices has been entered, the batch of invoices may be listed for easy verification of entries. Check the listing for errors and make any necessary corrections. When the computer is told to officially post the batch of invoices, all associated transactions will be made automatically to the General Ledger, Job Costing, and Accounts Payable History files.
To help in the payment selection process, a sophisticated Cash Flow Analysis report is produced which analyzes amounts due on a daily basis according to various payment philosophies.
The Open Invoice report also aids in the payment selection process.
When the system is first installed you may select to have the Accounts Payable Posting post all invoices as 'Ready to Pay", which means the following 'Payment Selection" operation need not be performed.
Any time after the invoices have been posted, they may be selected or un-selected for payment by one of three methods. The totally automatic method allows the operator to specify a range of vendors, jobs, or due dates which the computer will use to select invoices for payment. The Automatic With Approval method works like the totally automatic method except that each payment is presented to the operator for approval and/or adjustment. The Manual Method allows invoices to be selected individually. Partial payments may be specified and discounts may or may not be taken. Hand checks, partial payments, and other means of payment are easily accommodated.
After selection, the computer will generate checks on either a standard check or a custom designed check layout.
Management reports available include the Aging Report, Posting Summary, Trial Balance, Detail History by Vendor, various Vendor Name and Address listings and 1099 forms; as well as the reports available from the Contract/Subcontract Management module.
Both vendor & detailed invoice information may be reviewed on screen or in report form. All reports and screens allow you to select which information you desire using A-Systems' exclusive Limit Screen TM feature which is many times faster and takes much less effort than report writers.
You can request specific information by submitting information about your business needs. We will then be able to address your software requirements more accurately. Submit Information Here;