Four complete
Receivables packages in one ... Balance Forward, Open Item, Contracts
Receivable, and Auto Job Billing (includes AIA Draw Request, T&M, and
Multi-Line Item Job Billing).
Invoices may be
hand-prepared and entered, or created by the computer.
Statements are
generated as called for.
Completely
detailed histories are maintained for all customers.
Automatic
addition of new customers at the time of invoice entry.
Fully integrated
with job Costing, General Ledger, and Equipment Costing.
Progress billings
may be calculated as percentage of contract price or entered as dollar amount.
Contract price,
change orders, previous billings, retainage, and back orders are displayed as
billings are entered.
Trade invoices
allow for multiple items and tax rates.
Customer accounts
may be maintained on Open Item or Balance Forward basis.
Payment and
discount terms and rates may be standardized for your company or specified for
each customer or even each invoice.
Impressive Vendor
Master File including default terms.
Each line item
may be taxable or non-taxable.
Adjustments and
discount changes may be made during the cash receipt process.
Includes
oldest-item-first application of cash received and discount applied with
item-by-item override.
Recurring invoice
maintenance.
User-defined
aging analysis categories.
Allows prepayment
with later application to an invoice.
CONTRACTOR III PLUS Accounts Receivable is an excellent accounting product for many types of businesses; however, it has many special features for the Construction industry that make it essential for subcontractors or general contractors who want computerized control of receivables, or those with a retail outlet or a service department. Special features are available through the Auto-job Billing module which make light work of complicated job billing situations such as Time & Material, Bank Draws, and Multiple-Line Item Project Billing (including AIA form generation). When added to the CONTRACTOR III PLUS system, Accounts Receivable is completely integrated with job Costing and General Ledger.
Companies with a service billing, over the counter operation, or miscellaneous accounts receivable will find CONTRACTOR III PLUS an ideal solution.
First, enter the invoice into the computer. New customers may be added "on-the-fly" without switching programs. Each new customer may be entered as either a Balance Forward or Open Item customer. if you don't know an existing customer's number, just type the customer name and the computer will look up the number. Service Contractors and others will appreciate the ability to enter explanations and work instructions on the invoice. Repeating monthly entries such as service contracts or rents due by a Property Management firm can be hatched so the monthly entry for a whole apartment building will require only a few keystrokes.
After entering a batch of invoices, you may list the batch to make any necessary corrections. If you want computer generated invoices, the batch of invoices can be printed using readily available forms, blank 8 112" x 1 1 " paper, or custom designed forms. Next, you post the batch of invoices with only a few keystrokes. General Ledger, )ob Income, and Equipment Income will be automatically updated with no further work.
Management Analysis Reports may be run at any time. These include Customer Lists, Aging Reports, and complete Vendor Histories. Customer records that include credit information, last payment and notes may be listed on screen. Statements may be printed as desired.
Jobs may be billed in one of several ways. Typically, Specialty Contractors or Subcontractors can bill using the normal trade invoicing system or CONTRACTOR III PLUS's Contract Billing System. The billing system allows entry of invoices on a separate screen which displays the contract history including change orders, back-charges, and retention status. You then enter the percent complete or dollar billing-to-date and adjustments (if any) to retainage. When a job is complete, a retainage only invoice can be generated. The rest of the process is the same as regular trade invoice processing.
General Contractors, Developers, Home Builders, and others can greatly simplify their billing or draw request needs. When you get a job, enter a billing description into the Job Phase File. One or more job cost codes are assigned to each line item (billing phase) on the bill. Each billing phase is instructed how to determine the mark-up or billing price. Typical automatic billing pricing tactics include the following:
Typically, the regular monthly billing becomes as simple as instructing the computer to 'bill job 1 74". Of course, you may modify invoices on screen prior to the actual invoice generation. Since CONTRACTOR III PLUS allows many invoice formats, you may use standard forms, your own forms, or a custom format which conforms to AIA billing requirements.
Detailed billing information on each job phase is maintained for the last 18 billings.
When money is received, it is applied "on account" for Balance Forward customers. When a receipt is entered for Open Item customers, the computer will automatically reconcile the receipt to invoices on an oldest item first basis. You may alter which invoices the receipt will be applied to on-screen. You may also alter discounts to avoid small discrepancies.
Receipts on jobs are entered in a separate screen indicating which job and how much was paid, retained, and back-charged.
Once entered, a receipt batch may be listed for correction and then posted to update the Accounts Receivable, Job Income, and General Ledger.
You can request specific information by submitting information about your business needs. We will then be able to address your software requirements more accurately. Submit Information Here;